This free balance sheet tool locates the days that the balance sheet in QuickBooks is out of balance.

Does QuickBooks tell you that your balance sheet is out of balance? You can find out where it goes out of balance by totaling the report by year to find the first year it goes out of balance. Then run a balance sheet for that year totaled by month to find the first month it goes out of balance. Finally run a balance sheet report for that month totaled by day to locate the first day it is out of balance.

What happens when the problem is caused by multiple transactions on different days? Well, you can keep repeating the same process to find each day where the balance sheet is out of balance or you can use this free tool to locate all days that the balance sheet is out of balance with one click of a button.

This free tool can help you quickly locate the dates that the balance sheet goes out of balance. If you are running reports on an accrual basis then the tool can go even further and locate the actual transactions causing the issue. If you are running reports on a cash basis then you may use the dates and amounts provided by this tool to run a cash based transaction detail by account report to search for the offending transactions. Either way, the tool reduces the time it takes to locate the transactions that need to be corrected.

Before running the balance sheet tool please make sure that the file passes the verify procedure in QuickBooks. You can do this by opening the file in QuickBooks and clicking on file->utilities->verify data. Then also make sure that the text *overflow* does not appear anywhere a number should appear on the balance sheet report in QuickBooks by running the balance sheet report for all dates and looking at the total at the bottom to make sure it is actually a number.

Once you have done that you can run the tool simply by opening the file in QB, starting the balance sheet tool and then clicking the “Check balance sheet of the file open in QB” button.

Balance sheet tool for QuickBooks files

The balance sheet tool will not make any modifications to the transactions in your file. It will run a balance sheet report for all dates totaled by year to look for all years that are out of balance. For each year that is out of balance, it will then run a balance sheet report totaled by month to determine which months are out of balance. Then it will look for individual days that are out of balance. Finally, if you are running reports on an accrual basis the tool will run journal reports on those days to locate the individual transactions that are out of balance. Upon completion of its analysis, the tool will then open a text log file with its findings in notepad for your reference.

Please make sure that the verify procedure in QB (File->utilities->verify data) completes without error and that the text *overflow* does not appear on the balance sheet in QuickBooks before you run this tool. It is not designed to be run on files that do not pass verify or when the balance sheet displays totals that are not actual numbers.

Testimonials

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